Award Management

For guidance regarding proposal submission or award management, please refer to the full text of the CDI Grant Policies (Rev. 8.17.10). 

Refer to the Application Information page for forms and instructions for the submission of progress reports, final reports, and NCE reports.

No-Cost Extensions

Grantees may request an extension (without additional funds) of the final budget period of the previously approved project period one time for a period of up to 12 months beyond the original expiration date shown in the award letter if additional time beyond the established expiration date is required to ensure adequate completion of the originally approved project.  All NCE requests are due at least 30 days prior to the end of the final budget period.  Grantees should utilize the NCE Non-Federal request template letter on the WU Grants and Contracts website.  A NCE report should accompany the request.  Please find the instructions for NCE reports in the Progress Report Submission Guidelines document on the Application Information page.  The NCE request and report should be submitted as separate PDFs to cdi@kids.wustl.edu.

Pre-Award Costs

A grantee may, at its own risk, incur obligations and expenditures to cover costs up to 90 days before the beginning date of the initial budget period of a new or competing award if such costs are necessary to conduct the project and would be allowable under the terms of the grant, if awarded.
 
If specific expenditures would otherwise require prior approval, the grantee must obtain CDI approval before incurring the cost. CDI prior approval is required for any costs to be incurred more than 90 days before the beginning date of the initial budget period of a new or competing award.
 
The incurrence of pre-award costs in anticipation of a competing or non-competing award imposes no obligation on the CDI either to make the award or to increase the amount of the approved budget if an award is made for less than the amount anticipated and is inadequate to cover the pre-award costs incurred.
 
CDI expects the grantee to be fully aware that pre-award costs result in borrowing against future support and that such borrowing must not impair the grantee’s ability to accomplish the project objectives in the approved time frame or in any way adversely affect the conduct of the project.
 
Rebudgeting Requests

Funds may be allocated at the discretion of the PI with the following exceptions:personnel and travel may not be increased or rebudgeted without prior approval from the CDI. ANY purchase of permanent equipment not authorized in the original budget must have prior approval. To obtain CDI approval, grantees should complete a revised detailed budget form (with changes in red font or highlighted) for the applicable budget period(s) and forward the forms along with a comprehensive justification and explanation of the changes to cdi@kids.wustl.edu.
 
The CDI reserves the right to a refund, on demand, of all grant funds that have been expended in unauthorized ways. Unauthorized expenditures include the unacceptable items listed in section H of CDI's Grants Policy as well as anything rebudgeted outside of the guidelines without prior approval. The grantee institution is responsible for any unauthorized or excessive expenditures made. 
 
Revised Budgets

Occasionally, the award amounts decided upon by the Scientific Advisory Board and the Board of Managers do not coincide with the proposal's budget. In this case, a revised Detailed Budget and Budget Justification form must be submitted to cdi@kids.wustl.edu. Once the revised budget has been approved by the CDI, the administrator must forward the approval letter to the appropriate G&C Grant Analyst to set up the award.
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